Document Controlling And Information Management Training Course
Course Description
Managing documents, records and content can be difficult. How do you best capture, manage and store the documents and records in your organization? Does your approach meet compliance requirements, regulations and standards? What is the best way to manage emails, web pages and electronic documents and records? How do you find the right documents and records when you need them? How does workflow and business process management work with documents and records management to help increase efficiency within your company? This programme covers the strategies, tools, and technologies used to capture, categories, manage, store, preserve (archive), and deliver documents and records in support of business processes.
The Training Course Will Highlight ?

In this programme you will learn how to:

  • Understand the key concepts and overall architectural scope
  • Develop business cases and business requirements
  • Use the concepts of document and records management to deliver business drivers
  • Link how document and records management can be implemented across your organization
  • Explore the implications of an Enterprise Content Management (ECM) strategy in conjunction with document and records management  
Training Objective

This course will give each participant a professional foundation within technical document control, and will focus on relevant practical issues. 

  • Explain the requirements for document control traceability, auditability, quality and consistency
  • ISO 9001:2008 regulatory requirements and common client requirements and security
  • Understand the role of document controller and his/her interfaces
  • List out and perform the critical quality checks to run on technical documentation
  • Understand what a deliverable is and how it is managed
  • Ensure traceability of documents, comments, distribution and transmittals
  • Understand and explain the requirements of electronic document management system (EDMS)
    we will cover numbering, registration, distribution and auditing follow-up for various types of documents through the different phases of projects up to and including final documentation.

By the end of the course, participants will have a solid understanding of technical documentation management. 

Target Audience

This programme will prove to be a useful and productive for all those who are interested in understanding document and records management and how ic can be implemented successfully. It will be of benefit to:

  • IT Management
  • Technical staff
  • Document and Records Management personnel
  • Document Management Supervisors
  • Suppliers, Solution Providers and Vendors
  • Executives
  • Users of Document and Records Management
  • Personnel seeking to enhance their skills

Training Methods

Daily Agenda
  • Module 1 Document control managements
  1. Introduction for Document control concepts
  2. Requirements for documents / records control
  3. Documents classifications
  4. Technical document control
  5. Corporate document control
  • Module 2 How to build efficient document control?
  1. Document control procedures / standards
  2. Document control staff and organization
  3. Document controller career development plan / training
  4. Manual and electronic document control comparison
  • Module 3 Technical document control
  1. Information and Knowledge Management
  2. Document identifications and types
  3. Life cycle data management
  4. Deliverables list during contract phase
  5. Master Document Register
  6. Technical data required from contractors
  7. Interface with contractors and subcontractors
  8. Vendor document control
  9. Final documentation / As built
  10. Document controller quality check lists
  • Module 4 Document distribution and approvals
  1. Controlled distribution
  2. Distribution metrics
  3. Review and approval commenting by annotations / CDRC / MS Word track changes
  4. Expediting / meeting deadlines
  5. Transmittals
  • Module 5 Management of change MOC
  1. Type of MOC
  2. Organization MOC
  3. Technical MOC
  4. As built
  • Module 6 Planning for Electronic Document Management System (EDMS) Project
  1. Business Case & Situation Analysis
  2. Gap analysis
  3. Business requirements
  4. Functional requirements
  5. Selection / evaluation
  • Module 7 Implementing EDMS
  1. System infrastructure
  2. Folder structure
  3. Defining document attributes/ Metadata
  4. Revisions and versioning
  5. Transmittals
  6. Search and retrieval
  7. Workflow management / Business Processes Management (BPM)
  8. Integrations
  9. Document capturing
  10. Scanning and OCR
  11. Audit trails

Question and Answers

Accreditation

CDGA attendance certificate will be issued to all attendees completing minimum of 75% of the total course duration.

Quick Enquiry

Request Info

Download Brochure Request In house Proposal

Course Rounds : (5 -Days)


Code Date Venue Fees Register
ADM120-01 20-01-2025 Dubai USD 5450
ADM120-02 17-08-2025 Cairo USD 5450
ADM120-03 12-10-2025 Dubai USD 5450
ADM120-04 07-12-2025 Dubai USD 5450
Prices doesn't include VAT

UpComing Date


Details
  • Start date 20-01-2025
  • End date 24-01-2025

Venue
  • Country UAE
  • Venue Dubai

Quality Policy

 Providing services with a high quality that are satisfying the requirements
 Appling the specifications and legalizations to ensure the quality of service.
 Best utilization of resources for continually improving the business activities.

Technical Team

CDGA keen to selects highly technical instructors based on professional field experience

Strengths and capabilities

Since CDGA was established, it considered a training partner for world class oil & gas institution

Search For Available Course

Ireland, Ireland

3012, Block 3, 30 Euro Business Park, Little Island, Co. Cork, T45 V220, Ireland

+353 214 552955

Mon to Fri 09:00 AM to 06:00 PM

Info@cdga-training.com

Contact Us anytime!