This training course will highlight:

• The key components of an effective contractor management system
• The importance of communication, co-operation and co-ordination
• How to positively influence the performance of contractors
• How to carry out meaningful and effective performance monitoring
• The visible business benefits

The objectives of this training course are to ensure you gain the detailed information and competency for safely managing contractors. This training course has five key objectives for contractor safety management:

• Planning and selecting contractors – practical arrangements and methods;
• Establishing project interface agreements, documentation and HSE Project Plan;
• Managing contractors’ compliance, with the HSE Project Plan, on day-to-day basis
• Monitoring – keeping track of contractor’s performance;
• Reviewing and learning – contractor management, deciding what needs to be improved.

At the end of this training course, you will learn to:

• How to prepare projects and select contractors
• How to define client/contractor agreements and documentation
• How to produce a client/contractor HSE Project Plan
• How to supervise contractors’ operations on day-to-day basis
• How to Monitor and review a contractor’s performance and implement improvements

This Contractor Safety Management course is suitable to a wide range of professionals but will greatly benefit:

• All line managers, supervisors and team leaders
• Project managers
• Procurement and supply chain managers
• Engineers and maintenance personnel
• HSE managers and auditors
• Employee representatives
• All personnel involved in selecting or vetting contractors

Delegates will learn by active participation through inspiring presentation tools and interactive techniques presented in a lively, enthusiastic and interesting style. Delegates will take part in practical team exercises, typical case studies and open discussion forums, as related to their own organisation’s operational activities.

Day One: Project Planning & Selecting Contractors

• Why use contractors?
• Tender invitation and contractor evaluation process
• Hazard identification and risk assessment of Project and/or Work Tasks
• Establishing key client/contractor contractual elements
• Client Pre-Project Start HSE Meeting

Day Two: Client/Contractor Interface - HSE Project Plan 

• Defining, Agreeing and Documenting Client/Contractor Responsibilities
• Establishing Client/Contractor HSE Project Plan
• Establishing Scope of Client/Contractor Shared Activities
• Producing an HSE Client/Contractor Interface Matrix
• Produce Active Performance Monitoring and Audit Checklists

Day Three: Managing Contractor Safety on Site 

• Contractor Site Awareness, Training and Competence arrangements
• Contractor’s Incident Reporting and Investigation procedures
• Client/Contractor Emergency Preparedness Arrangements
• Carrying out HSE Site Inspections of Contractor activities – random and planned
• Joint Client/Contractor HSE and Project meetings

Day Four: Monitoring Contractor Performance 

• Assessing Level of Supervision Needed to Oversee Contractor
• Appraisal of Project and/or Work Tasks - Are They Being Carried Out as Planned ?
• Conducting Audit of Contractor’s Compliance – As Set Out In HSE Project Plan ?
• Measuring and Recording of Contractor’s Overall Safety Performance
• Checking If There are any Changes In Personnel?

Day Five: Contractor Review and Lessons Learned for Improvements

• Review Project Performance and/or Work Tasks Carried out by Contractor:
• How Effective was the Project and/or Work Task Planning?
• How Well Did the Contractor Perform?
• How Did the Job Go Generally?
• Record The Lessons Learned and Develop Appropriate Improvements
• Key Point Summary of Course Topics